Grievances & Appeals

Grievances & Appeals

Health Plan of San Joaquin is committed to promoting and maintaining quality of care for our members. In order to do so we investigate all concerns of dissatisfaction with medical care or the delivery of care reported by you, our members.
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Message from the California Department of Managed Health Care (DMHC)
The DMHC is responsible for regulating health care service plans. If you have a Grievance against HPSJ, you should first telephone the plan at (209) 942-6320, or outside Stockton, toll-free at 1-800-932-PLAN (7526) and use HPSJ’s Grievance process before contacting the department. Utilizing this Grievance procedure does not prohibit any potential legal rights or remedies that may be available to you.

If you need help with a Grievance involving an Emergency, a Grievance that has not been satisfactorily resolved by your plan, or a Grievance that has remained unresolved for more than 30 days, you may call the department for assistance. You may also be eligible for an Independent Medical Review (IMR). If you are eligible for IMR, the IMR process will provide an impartial review of medical decisions made by a health plan related to the Medical Necessity of a proposed service or treatment, coverage decisions for treatments that are Experimental or Investigational in nature and payment disputes for Emergency or urgent medical services.

The department also has a toll-free telephone number (1-888-HMO-2219) and a TDD line (1-877-688-9891) for the hearing and speech impaired. The department’s Internet website (http://www.hmohelp.ca.gov) has complaint forms, IMR application forms and instructions online.


Medi-Cal members have the right to request a State Fair Hearing at any time during the grievance and appeal process. You may call the State Department of Social Services toll free number at 1-800-952-5253 to request a State Fair Hearing. This type of hearing is an administrative procedure at which you can present your concern directly to the State of California.

If you decide to request a State Fair Hearing you may represent yourself at the hearing or another person, such as an attorney, friend, relative or any person you choose may represent you. The Department of Social Services can help you obtain a Legal Aid lawyer, free of charge, to help you with your State Fair Hearing.

The best way to take care of a problem is to talk to your doctor. If you are not happy with the health services you received, you can file a complaint or “grievance.” It is your right to file a complaint or grievance. You will not be discriminated against or lose your benefits.

A complaint (grievance) is any form of dissatisfaction expressed by a member. It is important that you report any complaint to us filed at any time from the day the incident or action occurred. We will attempt to speak with all parties involved with your complaint in order to determine a cause and the best solution to ensure that the event is not repeated. We will inform you of the results of our investigation to ensure that you are as satisfied as possible with the recommendations.

An appeal is a formal request by you or your treating doctor to reconsider a decision to deny, delay or modify an authorization request submitted on your behalf. A Notice of Action (NOA) letter is a formal letter sent telling you that a medical service has been delayed, modified or denied and what you, your doctor or anyone that you appoint, may do in order to have the decision reconsidered. You must file an appeal with HPSJ within sixty (60) days from the date on the NOA letter that you receive. Appeals filed by the provider on behalf of the beneficiary require written consent from the beneficiary


Any services previously authorized will continue while the appeal is being resolved. This notice does not affect any of your Medic-cal services.


Member Appeal Form Download

How do I file an appeal? If you need to file an appeal, please download the PDF form by clicking on the button below. Please fax this form 209.942.6355 or via email at grievances@hpsj.com.
Mail to:Health Plan of San Joaquin
Att: Appeals Department
7751 South Manthey Road
French Camp, CA 95231-9802


Member Grievance Form

File Online
If you need to file a complaint or appeal, you may contact us via phone, FAX, or by mail. Our Customer Service Department 1-888-936-PLAN (7526) is here to help you file your complaint or appeal, which can be submitted as a written statement or a completed form.
Mail to:Health Plan of San Joaquin
Att: Appeals Department
7751 South Manthey Road
French Camp, CA 95231-9802



Posted on June 16th, 2015 and last modified on December 14th, 2018.